Havenbridge College London Privacy Policy and GDPR Statemente

Effective Date: [TBA] This privacy policy outlines how Havenbridge College London (“the College”, “we”, “us”, “our”) processes and protects the personal information of individuals including students, staff, and visitors, in accordance with the UK General Data Protection Regulation (GDPR) and Data Protection Act 2018.

1. College Overview 

College Name: Havenbridge College London
Address: 15 Friars Close, Ilford, IH1 4AZ 
Website: www.havenbridgecollege.co.uk
Email: info@havenbridgecollege.co.uk

2. Data Protection Officer 

2. Data Protection Officer 
Name: Sajeel Amin 
Email: sajeel.amin@yahoo.com
The Data Protection Officer is responsible for overseeing data protection strategy and implementation to ensure compliance.

3. What Information We Collect

We collect and process a range of personal data, which may include:

  • Name, date of birth, contact details
  • Course information and academic records
  • Emergency contact and parental/guardian information
  • Equality and diversity data (e.g. ethnicity, disability)
  • Information about health, wellbeing or additional support needs
  • Financial and banking details (for staff, contractors, or bursary payments)
  • CCTV imagery for safety and security purposes Special category data is only processed when necessary and with explicit consent or legal basis.

4. How and Why We Use Your Data

We use personal information to:

  • Provide and manage education and training services
  • Support your academic progress and pastoral care
  • Manage enrolment, attendance, assessments, and records
  • Ensure the safety and wellbeing of our college community
  • Comply with legal obligations and funding requirements

    We may use anonymised data for statistical analysis and improvement of services.

5. Legal Basis for Processing

We process personal data under the following legal bases:

  • To perform a contract (e.g., enrolment)
  • To comply with legal obligations
  • To protect vital interests (e.g., in emergencies)
  • For legitimate interests (e.g., managing College operations)
  • With your explicit consent (where required)

6. Sharing Your Information

We may share data with:

  • Local authorities, councils, and job centres (e.g., for apprenticeships and outreach)
  • Awarding bodies (e.g., NCFE, TQUK) for qualification and certification
  • Government departments and agencies such as the Education and Skills Funding Agency (ESFA)
  • Law enforcement and safeguarding authorities, when legally required
  • Parents/guardians – with student consent (students complete a consent form)

    We will update our policy as we begin using systems such as Moodle, Microsoft Teams, or other educational platforms. 

7. Third-Party Services and Platforms

As the College expands, we may begin using third-party platforms for educational delivery, communication, or assessment (e.g., Moodle, MS Teams). Each will have its own privacy policy which will be reviewed prior to implementation.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this notice or as required by law. Once data is no longer required, it will be securely deleted or anonymised.

9. Data Security

We use secure systems and measures to protect your data, including:

  • Antivirus software (e.g., Avast, Norton 360)
  • Restricted system access for authorised staff only
  • Staff training on data protection responsibilities

10. Your Rights Under GDPR

Individuals have the right to:

  • Access the personal data we hold
  • Request correction or deletion of inaccurate data
  • Withdraw consent (where processing is based on consent)
  • Object to or restrict certain types of data processing. 

For students aged 16 and over, these rights apply directly to them. Parents may only access data if the student has provided written consent.

To exercise these rights, please contact our Data Protection Officer at sajeel.amin@yahoo.com.

11. Cookies and Online Tracking

Currently, our website does not use tracking or marketing cookies. SEO analytics may be used, but no personally identifiable information is collected. If this changes, this policy will be updated accordingly.

12. International Data Transfers

We do not store or transfer your personal data outside the UK or EU. Should this change, we will ensure that all data transfers comply with GDPR standards.

13. Automated Decision-Making 

We do not use automated decision-making processes that have legal or significant effects on individuals.

14. Changes to This Policy

This Privacy Policy will be reviewed regularly and updated as systems, platforms, or legal obligations evolve. Significant changes will be communicated on our website.

15. Contact and Complaints

If you have concerns or questions about how your data is handled:

Contact: Data Protection Officer – Sajeel Amin Email: sajeel.amin@yahoo.com

If your concerns are not resolved, you have the right to contact the Information Commissioner’s Office (ICO) for further support.

Havenbridge College London is committed to upholding your privacy rights and maintaining the highest standards of data protection and transparency.